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A remote or online backup solution is the way forward for off-site data protection. Due to regulatory compliance some corporations are holding back from going to this direction, however, much work is being made in this area and soon we have providers that will provide such conformity. On the other hand, the majority of SMBs that have no specific regulatory requirements and certainly most households should consider this platform as their main off-site backup solution.

Nevertheless, SMBs and households should not forget to backup their data locally first and then use a remote storage location as a second means of protection - my advice is:

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Many people use Microsoft Outlook to download mail from their POP3 or IMAP server. While some may only link their Outlook to one particular email, many today have multiple email accounts all pouring into the same data file. Backing up Microsoft Outlook consists essentially of backing up two different components; the pst file that stores messages (or in the case of IMAP a cached version of the server) together with the registry entry that stores all the different email accounts that are being processed by Outlook.

Backing up the data file

The folk who decided on the default location of the Outlook data file chose a location that is difficult to figure out.  Also when installing Outlook (or when running it for the first time) there is no way to specify a different folder.

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Internal hard drives: Hard drives are relatively inexpensive and efficient but they are prone to viruses or software corruption due to other software running on the system. You can’t store it in a location separate from your computer. You have to install it in another computer in case you have problems with the computer and you need to recover the backed up data.

External hard drives: An external hard drive can easily be attached to your computer using a USB port. External hard drives can be stored in a location that’s separate from your computer, which can help protect your backup. You need to connect it with your computer every time a data backup is done and is usually slower than internal hard drives. Read more »